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[QM] Solution for wrong confirmation and wrong usage decision(UD)

ynzyna 윤지윤아 — Fri, 13 Jan 2012 21:34:51 +0900

Solution for wrong confirmation and wrong usage decision(UD)

Here is the issue :

For a process order
1. The confirmation (CORK) was made for the wrong quantity (automatic movements 261 & 321)

2. And usage decision (UD)(QA11/QA32) was made (which triggers 101movement)

3. User tried to cancel confirmation with CORS (tries to reverse 261 & 321)

Ok what does a cancel confirmation do. It reversed the 261 goods movement (consumption of raw materials) for that order but it couldn’t do that 321 reversal (goods receipt reversal)

The reason that made this was that the usage decision was made for the order that is the finished goods are moved from quality to unrestricted, reversal of 321 tries to find the material in quality stock but that has been moved to unrestricted.

Because when the confirmation is made for a process order with quality management it moves (321) the finished goods to the quality stock and from there usage decision is done for that inspection lot, now the goods are posted to unrestricted stock. so when you try to cancel the confirmation it can reverse the 261 (goods consumption) but it cannot reverse the 321 movement

So tried to find a way to do the reverse of the usage decision but it came out that there is no reversal for the usage decision. So one way was that to cancel the inspection lot but by canceling the inspection lot we need to redo all creation of inspection lot manually that would create some work to avoid that

Another way around is that because the confirmation cancellation did not reverse the 321 movement we can do the manual reversal by MB31 good receipt with the 102 movement

So did that and the result was that the 102 was success and the stock was seen in right amount.

Now coming to that point that there was a wrong confirmation for the order

The order was processed and gave the right amount of the order quantity and saved and then made the usage decision and all stuff.

Please check for corrections if there are any wrong concepts

[QM] Calibration of test equipment

ynzyna 윤지윤아 — Fri, 13 Jan 2012 21:32:50 +0900

Can anyone guide how to use calibration process in SAP for test equipments such as weighing scales,etc.

For the calibration of the equipments, PM-QM route can be used. Create equipments, category "Q", create maintenance plan, task list or measuring points ,create maint order-inspection lot. update calibration results in order/ lot. complete order/ UD of lot.

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Can you pls clarify the following:

1. What is category "Q"..

2. You have mentioned “task list or measuring points”.
   What is a measuring point? Are measuring points to be created compulsory..
   What are the advantages of using measuring points?
   Do we have to use either measuring point or task list or both.
   What should be the Usage for task list? Do we have to create task list thru QP01

3. When do you see the inspection lot for calibration.. is it after release of
maint order..how can we display insp lot..

4. Is result recording / UD to be made thru QE01 / QA11..pls confirm.
How do you update calibration results in order / lot and complete the lot..

5. What master data needs to be created from QM side for calibration of test
   equipment?
   I think PM guy has to create equipments, measuring points, maint order.
   Am I correct?

Umesh I have asked you many questions & I am sorry for this inconvenience.
I am really short on time and will appreciate if you can address these clarifications.

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1. Category Q is for the “Test Equipment”

2. No it’s not compulsory to create measuring points you can do with task list (Create Task with T-code IA05 – general task list for maintenance only difference you will see from inspection plan is that you have to give Maint. Package i.e. frequency & use order type PM05 in plan & in task list give inspection point 300 & usage 4 (four)

3. Inspection lots are generated based upon your frequency set in the Maintenance plan & Task list, you can see the lot only after you have done maint plan scheduling (T-code IP10)

4. Result recording will be done through QE17 or qe53 here select the lot origin 14 & for UD qa11

5. Master data will be

   a) Equipment (ie01)
   b) MIC’s (QS21)
   c) Task list (IA05)
   d) Maint. Plan (IP01)
   e) Scheduling (IP10)

Hope this helps you

If you have PM module ask any PM guy he can tell you better on screen

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Thanks for your detailed reply.
Can I bother you with two more questions:
1. You have mentioned to create Task list thru IA05..and to give inspection point 300 & usage 4 (four) in task list ..Is this to be given in the IA05 or other T code.Do we have to use Maint task list as well as Inspection plan..
2. Do updatation of calibration results in order / lot happens automatically after QA11..

Thanks in advance,

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Yes you have to provide all these details in IA05 , in this case we create maintenance plan not the inspection plan in the maint. Plan (ip01) you have to assign equipment & the task list & if default order type is come PM02 change it to the PM05

Here you have no concern with the maintenance order on taking UD (QA11) the order gets completed. Results will not pass to the order they will remain in inspection lot only status of order changes to compete

Hope your point are clear

[QM] Vendor Blocked for Quality Reasons

ynzyna 윤지윤아 — Fri, 13 Jan 2012 21:30:12 +0900

Vendor Blocked for Quality Reasons

Getting error message while creating Scheduling agreement with one vendor:

Vendor blocked for for quality reasons
Message no. 06884
Diagnosis
Quality Management has blocked this vendor as a source of supply for this material.

How to activate this vendor again?

Go to the relevant quality info record (QI02) and see if the vendor can be released there.

Go to the "Vendor master change TCODE 'XK02"....Once the vendor master is displayed ....go to the menu function "Extras-->Blocked data"..

On this screen ...there is a section at the end for "Block for quality reasons"...The field " Block function " must have been filled with some code like "99/**"....Just blank out this field and save the data and the vendor will be released.

However as a good practice you will like to check with the "Quality/Purchasing" department if they have knowingly blocked the vendor as receiving against a blocked vendor is not allowed in many companys...

So if you are sure you want to unblock the vendor ...then follow the said procedure above...

Is there a standard report for UD history statistic by vendor?

The output for transaction QA32 with suitable layout for the output can suffice your requirement.

As for the reports in Logistics Information System, the infostructure S068 maintains the consolidated monthly data and not on inspection lot leve (i.e. UD code wise consolidation). You can try to creating some new infosets or do the feasiblity study for this reporting using some customized flexible analysis.

You can also show your client the transaction MCVA and then on the result screen - goto - Extras - Inspection lots.

You can also make use of the Vendor Evaluation functionalities available. activate the automatic criteria 7 (Automatic determination from quality statistics: GR inspection) and then when you run the evaluation you can drill down the Quality score and access the UD's that influenced that same score

[QM] Batch Management - Batch Classfication Configuration

ynzyna 윤지윤아 — Fri, 13 Jan 2012 21:27:09 +0900

Batch Management - Batch Classfication Configuration

In batch management, can one batch per multiple shipments be used if the batch classfication is active? What are the merits and demerits?

SAP allows a configuration setting for 3 different batch levels. This will effective your possibilities. Option Number 2 is the default configuration for SAP out of the box :

1.) Plant - can allow for the Batch Management Flag on a material sold out of 2 different plants to be set independently. Batch numbers can be used for multiple materials, and batch specifications and analytical results can be different for each batch (multiple batch Master records).

2.)Material - Batch Management flag is set the same for the material across all plants that use it. Batch numbers can be used for multiple materials, however, batch specification and analytical results are the same for the batch (one Batch Master Record).

3.) Client - Batch Management flag is set the same for material across all plants that use it. Batch number can only be used for one material across the client. (one Batch Master Record).

If the Batch level flag is set at the Client level, it allows for a batch number to be used with only one material throughout the entire SAP client. This is troublesome with products which are produced in bulk and then packaged into smaller size containers for sale. Due to the limitation of having only one batch number per material, when the product is packaged, new batch numbers have to be assigned to the finished packages, even though the same bulk material is being used inside the package. Because of this work-a rounds have been created and business processes adjusted to accommodate this restriction.

There is a process in SAP that will allow for the conversion of the Batch Level in SAP from Client level to Material level. Please investigate SAP notes 41715, 891902, 893053, 900359 among others, and it appears that there is a conversion program in SAP that will do this in configuration

[QM] QM Workflow For Material Setup

ynzyna 윤지윤아 — Fri, 13 Jan 2012 21:25:37 +0900

QM Workflow For Material Setup

Here is the QM workflow for material setup from beginning (creation of new material number) to end (generate a COA for a shipment leaving the plant). This does not include Quality Notifications.

SAP QM Configuration

Most materials require Scenario One. Some materials also require Scenario Two. These two Scenarios together are the Business Process Flow from the initial material creation to the final shipment of finished product with associated QM documentation for the customer.

Scenario One - Used for materials which require an inspection. This generally applies to in-process and finished goods materials. In some cases it applies to raw materials. The steps for the most part are listed in sequential order, although some parts may be optional for certain cases.

1.) MM02 - Material Master, Storage View

2.) MM02 - Inspection Type

3.) CL01, CL02, CL03 Material Class

4.) CL20N (CL20) - Allocate Material to Class

5.) QS31, QS32, QS33, QS34 - Inspection Methods

6.) CT04 - Class (or General) Characteristics (GC)

7.) QS21, QS22, QS23 - Master Inspection Characteristics (MIC)

8.) QP01, QP02, QP03 - Inspection Plan

9.) QS61, QS62 - Material Specifications (obsolete)

10.) C201, C202 - Master Recipe

Scenario Two - Used for Materials which also require a usage decision, batch search strategy, and certificate of analysis (CoA). This generally applies to finished goods materials. The steps for the most part are listed in sequential order, although some parts may be optional for certain cases.

11.) VCH1, VCH2, VCH3 - Batch Search Strategy

12.) QC01, QC02, QC03 - Certificate Setup

13.) QC15, QC16, QC17 - CoA Assignment

[QM] How To Use The QM Formula Functionality

ynzyna 윤지윤아 — Fri, 13 Jan 2012 21:24:19 +0900

[QM] How To Use The QM Formula Functionality

I have a scenario where I have 3 master inspection characteristics. Characteristic 70 'Before', Characteristic 80 'After', Characteritic 90 'Difference'. What I would like to know is how to use the formula functionality to calculate the difference between 70 'Before' and 80 'After' and record this in Characteristic 90 'Difference' . These are quantitative characteristics with single results recording (50 samples).

In control indicator of characteristic 90 choose option Calc. charac. in formula tab. As soon as you do this, system will ask for the formula, you just enter there A00080 - A00070 or any other calculation formula required by you.

MIC 90 must have these settings:

- Active Record Measure Value control indicator.
- Select the radio button: Calculated characteristic.

In the inspection plan (MIC level):

- Select the MIC 90, go to "Quan Data", Enter the formula C00080 - C00070.

Also, you have this options (Prefix) to use with formulas:

A0 Measured value for single unit
B0 Arith. mean of measur. values for sample
B1 No. of valid measured values for sample
B2 Share of defective units for sample
B3 No. of defects observed in sample
B4 No. of defective units in sample
B8 Variance of valid meas. values in sample
B9 Minimum valid meas. value in sample
BA Maximum valid meas. value in sample
C0 Arith. mean of measured values for char.
C1 No. of valid measured values for char.
C2 Share of defective units in char.
C3 No. of defects observed in char.
C4 No. of defective units for char.
C5 Upper limit of tolerance range
C6 Lower limit of tolerance range
C7 Target value of characteristic
C8 Variance of valid meas. values for char.
C9 Minimum valid meas. value for char.
CA Maximum valid meas. value for char.
D0 Function module test

[QM] How is the quality management linked with plant maintenance?

ynzyna 윤지윤아 — Fri, 13 Jan 2012 21:22:54 +0900

How is the quality management linked with plant maintenance?

QM is linked with PM in only one concept.

Calibration of Equipments

Inspection type is the main to generate inspection lot for all modules.

In Material master, QM view the inspection type is assigned.

For Example :

01 will generate inspection lot for Goods receipt for PO
05 for Goods receipt for others 501 mvt type
10, 11 - for SD sales order delivery
03, 04 - PP Module

In PM customizing, 14 insp. type is to be maintained for order type .

Create inspection plan for that equipment - QP01

Create maintenance order
Then it will generate inspection lot for orders.

Select the inspection lot from QA32 tcode.

Check the status of lot. It should be released status.

If not assign the inspection specification (task list, plan) with correct usage.

Then record the results and do usage decision via QA32.

[SD] What Are Rebate Agreements

ynzyna 윤지윤아 — Wed, 26 Jan 2011 12:58:10 +0900

Rebate Agreements

A rebate is a special discount which is paid retroactively to a customer. This discount is based on the customer's sales volume over a specified time period.
You can process rebate agreements when the following prerequisite conditions are met:

- sales org is relevant for rebate processing
- payer (customer master record) is relevant for rebate processing
- billing type (invoice, credit memo) is relevant for rebate processing

Condition types for rebate agreements:

BO01 - Customer/Material or Customer/Rebate group = % rebate
BO02 - Customer/Material = quantity dependent
BO03 - Customer = % rebate
BO04 - Customer hierarchy = % rebate
BO05 - Customer hierarchy/Material = % rebate
BO06 - Sales vol. independent

Creating Rebate Agreements

Logistics -> Sales and distribution -> Master data
Agreements -> Rebate agreement -> Create

To create a condition record for a rebate agreement:

When creating or changing rebate agreements, you can create condition records by choosing Goto -> Conditions to get to the Agreement Overview screen.
Enter the data necessary to create a condition record (for example: customer and condition rate).
Choose ENTER.
- If you do not enter a value for the accrual rate, the system automatically proposes the value you entered as the condition rate.
- To create a pricing scale for a condition record, select the condition record and choose Scales.
- To display or change details in a condition record, select the condition record and choose Details.

It is possible to see an overview of condition records that already exist in other rebate agreements and that have the same key combination (customer/material, customer/rebate group, and so on).

To view the list, select Validity periods.

You can set for each rebate agreement whether it is to be renewed automatically or not. Select Extras -> Rebate calendar -> Reactivate or Remove in the Change Rebate mode.

Notes:

These are the prerequisites to be done to process the Rebate.

1. You need to activate the customer for Rebate in the customer master billing tab.

2. You need to activate the Rebate process to the Billing document type.

3. You need to activate the Rebate process to the sales organisation.
Menu path is IMG --> Sales and Distribution --> Billing --> Rebate processing.

4. You need to create one service material as material for settlement to settle the Rebate. (MM01).

5. You need to main the Rebate related pricing condition types in your pricing procedure, here you need to maintain the accrual key as well as account key.

6. Create Rebate agreement in the transaction VBO1 based on your requirement (whether that material based or customer based).

[SD] Sales Order Number Blank In MD04

ynzyna 윤지윤아 — Wed, 26 Jan 2011 12:56:28 +0900

I have a sales order which is complete in all respects. The sales order appears in MD04 with correct date and quantity. However MD04 does not show the sales order number. (number is blank)

Delivery can be created from this sales order. This delivery is seen in MD04 with correct date and quantity, but the delivery number is not shown in MD04. Delivery is successfully PGI'ed subsequently.

Why the numbers that are saved in SD not shown in MD04?

Solution:

Check in Material Master - MRP3 View.

Availability Check might be maintained as "01" - Daily requirement.

If is, then the sales order number will not appear in MD04 list.

SO number will appear for 02- Individual requirement.

Fyi:

Once sales order is created - it will be appear in MD04, once delivery is created wrt: SO ( w/o PGI), then delivery number will appear, SO number will not appear. Once PGI is done against to this delivery document. Then the line item from MD04 will be deleted.

To recovery / delete the inconsistent entries, you can run the prog: SDRQCR21

It makes sense as well that for 01, the orders on the same day are summarized.

Your understanding is perfectly right.

This is the reason, why you can't see the SO number in MD04 for Materials which has AC:01.

In MD04- line appears as summarized requirement for the whole day, it could consist all the SO numbers on that day. So you can’t see the SO number in this case.

To check the Availability Check rules for existing sales order (VBBE), do the following:

1. Go to the sales order.

2. Select particular line item.

3. Click on Display availability button at the bottom

4. You shall get the availability screen.

5. ON the top , click on SCOPE OF CHECK

6. You shall see that on top left section, there are two fields

A) Availability Check ( eg 01, 02 etc)

B) Checking rule ( A , B etc )

Your focus should be on Availability Check. If it is 02, it indicates Individual Requirement.

If your availability check option is 01, it means table VBBS shall be updated with Daily ( total records / requirements )

If your availability check option is 02, then ideally table VBBE should have been updated for that sales order

PS:

For existing sales order that were already created, it will still shows blank as the system only copied the MRP Settings once.

New sales order or new item line in the same sales order with the materials will work after MM - MRP View 3 - Availability Check had been changed to "02".

[SD] Material To Be Added or Excluded To a Customer

ynzyna 윤지윤아 — Wed, 26 Jan 2011 12:55:42 +0900

How to setup material exclusion for customer during sales order creation?

If you want specific material to be added or excluded to a customer, you can do it in "Listing and Exclusion".

Here is a small note on listing and exclusion, it may be helpful.

Material listing and exclusion:

Material listing: Whatever the materials that are placed in the listing for a customer he can access to those materials only.

Maintaining records for material listing:

Logistics
Sales and distribution
Master data
Products
Listing/Exclusion
VB01 Create
Specify the condition type for listing
Select the required key combination
Enter the required materials in listing and save it.

Material Exclusion: Whatever the materials that are placed in exclusion for a customer he cannot access those materials.

Maintaining records for material Exclusion:

Logistics
Sales and distribution
Master data
Products
Listing/Exclusion
VB01 Create
Specify the condition type for exclusion
Select the required key combination
Enter the required materials in exclusion and save it.

Maintaining condition technique for listing and exclusion:

SPRO
Sales and distribution
Basic functions
Listing/Exclusion
Maintain condition tables for listing/exclusion
Maintain access sequence for listing/exclusion
Maintain listing/exclusion types
Go to new entries and define condition types one each for listing, exclusion

Procedure for maintaining listing/exclusion
Define the procedure one each for listing and exclusion

Activate listing/exclusion by sales document type
Select the required sales document type and assign the procedure for listing and exclusion

Note:
1. Listing type A001
2. Exclusion type B001
3. Procedure for listing A00001
4. Procedure for exclusion B00001